Phd in ENERGY AND ENVIRONMENT

The following procedures apply to all purchases of goods and services eligible for the 10% research fund of PhD students.
Purchases to be made on "Starting Research (Avvio alla Ricerca)" or other funds do not involve the doctorate and they must follow the normal purchase procedures by the beneficiary and her/his tutor of the funded research proposal.
In addition to the expenses for mobility and missions (please follow specific instructions), the following expenses, to be authorized by the Coordinator, are eligible:

1. Purchase of material to be inventoried necessary for the doctoral student's research (excluding laptops and tablets or other equipment with possible personal use). The material is under the responsibility of the supervisor, it must be returned to the Department at the end of the three-years course - any subsequent custody by the Supervisor must be authorized by the PhD Board - or to proceed with disposal.
2. Purchase of consumables (specific for the research)
3. Conference and seminar fees (only if on-line or in presence at Rome), including poster printing fees for conference presentations and association memberships if functional to conference attendance or research. Fees for conferences, seminars and training and/or higher education courses in presence outside Rome must be paid by applicants and they can be included in the mission authorization in the advance sum amount (75%) if requested or will be reimbursed within the mission expenses.
4. Training and/or advanced training courses (only if on-line or in presence at Rome, see before for other cases)
5. Laboratory analysis services and any external services strictly related to research.
6. Open access publication costs (in which the PhD student is first author and/or "Corresponding Author").

The purchase request must be sent through the X-up application (https://xup-diaee.cloud/) and must include the following attachments:

1 - Declaration signed by the supervisor or tutor (if belonging to the DIAEE) containing the justification for the purchase (name, surname and cycle of the PhD student and reason for the request) and all the elements to proceed (description of the good or service, amount, place of delivery, etc.). If the supervisor is not in the roles of the DIAEE (external or other Department), her/he will use the facsimile of the GOMAD form available in the link on the right side of this page. In the case of membership of Associations, use the appropriate form that you find here (link).
Always specify, under the "Funds" item of the forms, the cycle and typology of scholarship of the PhD student (standard, PON, dm351, dm 352, dm117, dm118, Lazio Region, etc.)
2 - the supplier's cost estimate, containing its contact details and all the elements necessary for issuing the order and for payment. In some cases (e.g. courses or conferences), the "pro-forma" invoice, if available, is sufficient.
 
Further information can be requested to the Department's Purchasing Office acquisti.diaee@uniroma1.it,