Find attached the forms for:
- open a mission
- ask the reimbursement for a mission
- request authorization to participate in a tutoring call
- request the elevation of the scholarship for a period spent abroad (form for requesting prior authorization for coordinator)
- request the elevation of the scholarship for a period spent abroad (form to be sent to the Central Doctoral Office)
- request for doctoral students from other universities to follow courses provided by the Doctorate in Physics - Sapienza
The procedures for the following obligations are described below:
1) ITER: Study plan - presentation and modifications
2) ITER: Participation in Tutoring Calls
3) ITER: Request for a 50% increase in the grant for missions abroad
4) ITER: Request for extension of the PhD course
5) ITER: Request for authorization for INFN association
6) MISSIONS OPENING PROCEDURE
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1 - ITER: Study plan - presentation and modifications
The study plan is presented by filling in a Google form whose link is created by the secretariat of the PhD in Physics and sent to all first-year PhD students.
The study plan is drawn up in agreement with the thesis director and the Advisor and is presented complete including the 12 required credits.
The study plan can be modified, always in agreement with the Thesis Director/Directress and the Adivsor the change request must be sent by email
- to the Coordinator
- in cc: to the Doctoral Secretariat (dottorato.fisica@uniroma1.it), to the Thesis Director, to the Advisor
The email request must include the following subject:
Request for modification of study plan cycle YYY (Send requests exclusively from institutional email address)
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2 - ITER: Participation to calls for tutoring
To participate in tutoring calls, it is necessary to fill in a tutoring authorization request form which can be found in the forms section of the PhD page. The authorization request must be signed by the Thesis Director and by the Advisor:
- for first-year PhD students,
- for PhD students of the second and third year (if they have already carried out tutoring activities in the current academic year)
The completed authorization request form (and signed by the Thesis Director and Advisor for the cases indicated above) must be sent by email
- to the PhD secretariat (dottorato.fisica@uniroma1.it) at least 10 days before the call deadline. This deadline is reduced on the basis of the timing with which the news relating to the call is disclosed.
The email request must include the following subject:
Request for authorization to participate in the tutoring call - call deadline on YYY (Send requests exclusively from the institutional email address)
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3 - ITER: Request for a 50% increase in the grant for missions abroad
In case of missions abroad, it is possible to request a 50% increase in the scholarship.
BEFORE DEPARTURE
The initial information will be requested by mail to the PhD secretariat. (dottorato.fisica@uniroma1.it).
The documentation to be prepared before departure is as follows:
- prior authorization signed by the Coordinator before departure with a date prior to departure.
- mission opening
The request form "Elevazione della borsa per un periodo trascorso all'estero" for prior authorization can be found in the forms section of the PhD page on the Department website and must be sent by email
- to the PhD secretariat (dottorato.fisica@uniroma1.it) whose data are used to prepare the prior authorization signed by the Coordinator
- in cc: to the Thesis Director and Advisor
The email request must include the following subject:
Request of prior authorization for period abroad - departure on YYY (Send requests exclusively from institutional email address)
RETURNING FROM THE MISSION
The documentation to be delivered to the Doctoral Office (ufficio.dottorato@uniroma1.it) with in cc of the Coordinator and the Secretariat of the Physics Doctorate (dottorato.fisica@uniroma1.it) upon return from the period abroad is as follows
- completed and signed Sapienza application form (available in the forms section: MaggiorazioneBorsa-Sapienza)
- the prior authorization of the Coordinator.
- certificate of attendance from the host institution/university
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4 - ITER: Request of extension of the Doctoral Course
The request for extension of the Doctoral Program must be requested from the Coordinator and must be authorized by the Academic Board.
The extension request will be written in letter format addressed to the Coordinator, which will explain the reasons that led to the extension request and will be sent by email:
- to the Coordinator
- to the doctoral secretariat (dottorato.fisica@uniroma1.it)
- in cc: to the Director of the thesis and contact person of the College
The email request must include the following subject:
Doctoral course extension request - new session required (Send requests exclusively from institutional email address)
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5 - ITER: Request for clearance for INFN association
The request for authorization for an INFN association must be requested to the Coordinator.
The request for authorization will be drawn up according to the form available in the forms section and will be sent by email:
- to the Coordinator
- to the PhD secretariat (dottorato.fisica@uniroma1.it)
- in cc: to the Thesis Director and Advisor
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6 - ITER: TO OPEN A MISSION
To open a mission there are three steps to follow
- approval of the thesis director (direct communication with the PhD student)
- compilation of the Google Form https://forms.gle/mz88251omYcJ2wGa7
- mission opening via the CINECA platform at the link:
https://uniroma1.u-web.cineca.it/
Below are the instructions for compiling the CINECA form:
1) Procedure if using doctoral funds:
To select the doctoral fund in physics, the following information must be entered:
Type of request:
FPR - Project funds
Project manager:
Sciarrino Fabio
Notes:
Physics Ph.D. Fund
Attached are example screenshots for this procedure ("screenshot_fondo_dottorato.jpg").
2) Procedure if using mixed funds:
If the mission will burden more than one fund, a different request must be filled in for each fund.
In addition, the "Co-financed mission" box must be ticked in all requests.
In this case it is necessary to fill in the Google Form twice.
3) Procedure if using any fund other than the doctoral fund:
Type of request:
FPR - Project funds
Project manager:
***Name of project manager***
Notes:
***Fund name***
N.B.1: You must indicate the fund under "Notes" (not under "Project", as the form does not save the information in that box).
N.B.2: all Ph.D. students must complete the Google form https://forms.gle/mz88251omYcJ2wGa7 before filling in the form on the Cineca platform.