- The provisional budget for travels is approximately 1625EUR per year for three years, per PhD student.
- Every non-personal trip (even if cost-free for SBAI Department) must be authorized in advance, filing a request through the SBAI XuP platform (XuP hereafter, the link is on the right) at least two weeks before departure (one month during summer or Easter or Christmas-Newyear vacations). Please register to the XuP Platform with your PhD institutional email (name.surname@uniroma1.it; this is not the bachelor student's one).
- Requests submitted on XuP will be subjected to (funding,) educational, and administrative approvals before the final green light from the Director; its status may be checked on XuP.
If you are new to XuP, or for administrative issue related to missions, Federica Vantini and Gianluca Telaro can assist you (RM009, ground floor, on the right). Please note that administrative services may be reduced or interrupted during August, Easter, and Christmas-Newyear: please make sure to contact them in advance in those periods.
- The reimbursement of trips exceeding 180 days is subjected to limitations; please contact the PhD Coordinator or the administration at least one month before departure for further information.
- If the trip is to be [partially] reimbursed by the PhD program, please write [add] "Lorenzo Giacomelli" as Fund Manager and "Fondi dottorato" as corresponding fund. In this case, please wrtie your Supervisor's name as Educational manager if he/she is a member of SBAI Department; else, please write "Lorenzo Giacomelli" as Educational Manager as well.
- If the trip is instead not reimbursed by the PhD program, please write "Lorenzo Giacomelli" as Educational Manager.
- When filing your request, please attach an evidence motivating the trip:an invitation letter, also by email (for scientific collaborations), a conference flier (for conferences participation), and more...
- In some cases (such as, but not limited to, a conference participation without presentation, or an extensive trip, or a request in which your Supervisor does not already appear as Fund or Educational manager, and such), you will be asked to attach an evidence (e.g. an email) in which your Supervisor approves your trip.
- For periods abroad, a 50% increase of the scholarship is available. This request must be submitted via Infostud (see the link on the right). The Coordinator will have to validate the request. To this aim, it is necessary that the PhD Students sends to segreteria-dottorato@sbai.uniroma1.it a copy of the mission authorization obtained on XuP. This authorization can be autonomously printed on XuP as follows:
Missions and travel -> My requests -> Archived authorization and refund requests : select the trip and select the action "Print authorization".